Vendor Requirements
All current CHOP vendors or those who wish to do business with CHOP are required to submit a completed W-9 form and billing email address to chopapw9@email.chop.edu. Non-compliance with this request may delay the payment process.
If you have questions, please contact Rosanna Hollingsworth at hollingsworth@email.chop.edu.
All vendors who plan to visit the Main hospital or Wood building must meet the following requirements to be eligible to do business with CHOP:
- Register with Vendormate©
- Provide a Federal Tax Identification Number (FEIN)
- Provide a credit card number
- Insurance coverage: The Children's Hospital of Philadelphia requires an Association for Cooperative Operations Research and Development (ACORD) Certificate of Insurance in minimum amounts of 1 million dollars per occurrence and 3 million dollars in the annual aggregate, or otherwise CHOP contracted and approved coverage. CHOP also requires workers' compensation and employers' liability to be provided meeting statutory limits and 1 million dollars ($1,000,000) in employers' liability limits.
- If you are an IS contractor and have been directed to Vendormate, please proceed with the Registration.
If you answer ‘yes’ to ‘Do you or anyone from your company interact with procedural patient care areas including but not limited to the Anesthesia, Cath Lab, CTOR, Endoscopy, ICUs, IR, OR, PACU and Radiology?,’ you will be presented with the requirements needed to fulfill a compliant registration. If you select ‘no,’ then you will be required to submit a W-9 tax form, proof of insurance per our requirements, as well as a place for an optional attestation to a drug screening and background check.
- If you have been directed by HR, send all requested documents to Judy Dorazio (dorazioj1@email.chop.edu) of our HR department.
For other Vendormate questions, feel free to contact Cheri McGovern at McGovernC@email.chop.edu or 267-426-5784.
- Submit/comply with the following requirements:
| On-site Reps | Patient Care Reps | |
|---|---|---|
| Required Documents | ||
| Certificate of insurance w/workers com | X | X |
| W-9 form (Request for Taxpayer Identification Number and Certification) | X | X |
| Background | ||
| Criminal background check attestation | X | X |
| Drug screen attestation | X | X |
| Photo badge | X | X |
| Health Status or Immunizations | ||
| MMR | X | |
| Varicella | X | |
| Influenza (annual) | X | X |
| TB test (annual) | X | X |
| Education/training | ||
| Product/service competency | X | X |
| HIPAA training | X | |
| Policies | ||
| Compliance Standards of Conduct | X | X |
| Control of On-Site Activity by Vendors | X | X |
| Interactions with Vendors | X | X |
| Fire Safety (available during registration through Vendormate©) | X | X |
| Safe Handling of Hazardous Materials (available during registration through Vendormate©) | X | X |
| Operation Seek (available during registration through Vendormate©) | X | X |
Contact Us
- 267-426-2400
- Contact Us Online