Vendor Access Program

How to register

All vendors who plan to visit the Main hospital or Wood building must register as a supplier with CHOP. Please visit Vendormate to register. A Federal Tax Identification Number (FEIN) and a credit card are required to complete the initial registration. Additional representatives will only need the FEIN. The registration fee is determined based on a risk profile criteria assigned by CHOP.

Those who meet one of the following criteria don't have to register:

  • Academic Institutions
  • Construction workers with existing contracted access
  • Catering companies
  • City, County, State and Federal Agencies
  • Couriers such as FedEx, UPS etc.
  • EMTs
  • Gift of Life
  • Healthcare facilities
  • Insurance, financial and legal companies
  • Joint Commission or other regulatory agencies
  • Nonprofit groups (not including vendors)
  • Local “cash-and-carry” vendors (local grocery stores, hardware stores, gift and flower shops)
  • Temporary labor employees who work full time at CHOP
  • Travel industry (airline, auto rental, hotel, travel agent)

Registration support

For business and technical questions, please visit Vendormate support.

If you have any related questions or inquiries for the Supply Chain department, send an email to chopsupplieraccess@email.chop.edu.

Risk criteria

The nominal annual registration fee outlined below covers your company as well as all representatives of your company who interact with CHOP. Based on the scope of products and services marketed to CHOP, the supplier’s product offerings, access to patient areas and other qualifying criteria, a supplier representative will be classified into one of the three a categories. There are certification requirements specific to each category; these requirements are consistent with standards set forth by the following:

  • Health Insurance Portability & Accountability Act of 1996 (HIPAA)
  • Association of Peri-Operative Registered Nurses’ (AORN) Standards for Health Care Industry Representatives in Operating Rooms
  • The Joint Commission
  • CHOP’s Policies and Procedures

New product introduction and evaluation

Vendors who wish to present new medical products, devices or equipment to Hospital personnel must be aware that prior to the evaluation or purchase, the Medical Device Committee and Value Analysis Teams must review and approve all items that introduce either new technology or significant change to existing technology to the organization.

This policy applies to all medical devices, disposable products and clinical equipment (approved by the Food and Drug Administration (FDA) or not), including any items that have been approved for use by the Institutional Review Board (IRB).

Please contact the Supply Chain Department to schedule an appointment to detail your company’s products, devices and equipment.