COVID-19 Vaccine Program: School Personnel

As a COVID-19 vaccination provider, Children’s Hospital of Philadelphia (CHOP) provides vaccinations in a manner aligned with guidance from the Centers for Disease Control and Prevention (CDC) as well as state and local departments of health.

Children’s Hospital of Philadelphia (CHOP) has partnered with the Philadelphia Department of Public Health (PDPH) and various Philadelphia school networks to develop a School Personnel COVID-19 Vaccine Administration Program.

CHOP is currently partnering with the School District of Philadelphia, charter schools, independent schools, and archdiocesan schools. You will receive communications from your school or school network if your school is included in this program.

CHOP is working with the PDPH to identify and immunize personnel at other schools and early childhood education/daycare centers in Philadelphia that are not part of the networks listed above. If you have not already been in contact with PDPH about vaccination, please fill out the PDPH workforce planning form and you will be provided with more information on options for getting your staff vaccinated.

Where and when will vaccine clinics be held?

CHOP is working with the PDPH and respective school systems to make several sites available around the city.

An appointment is required to receive a vaccine at a clinic. You will be able to view clinic locations and appointment availability when scheduling your appointment. Clinic schedules will vary by site, and there will be appointments available several days of the week, including evenings and weekends.

How do I schedule a vaccine appointment?

Once your school, organization, or district sends your contact information to CHOP, you will be invited to create an account in the CHOP system and schedule an appointment for the first dose of your vaccine. Invitations will be sent out in random staggered waves, over several days to weeks. Questions about when your information will be submitted to CHOP should be directed to your school’s leadership.

Details on this process are outlined below:

  1. When you become eligible to receive the vaccine (see your school’s eligibility criteria), your school or district will send CHOP a file with your contact information.
  2. CHOP will load the contact information into our electronic health record (EHR) and a patient account will be created for you in our EHR.
  3. You will receive an email asking you to set up a patient account in CHOP’s patient portal. This is called a “MyCHOP” account.
  4. Once you set up a MyCHOP account, you will see a “to-do” section that includes an option to schedule your first vaccine dose. Follow the prompts to schedule your appointment. (Refer to the MyCHOP COVID Vaccine Registration and Appointment Job Aid for instructions.)
  5. After scheduling your appointment and prior to your visit, you will receive an email to log in to your MyCHOP account to complete a pre-visit check-in. You will be prompted to complete pre-vaccination surveys and update your demographic and contact information.
  6. You will attend your first vaccine dose appointment, at the location and date/time you scheduled.
  7. You will schedule your second dose of the COVID vaccine at the clinic, after you’ve received your first dose. You will be required to go to the same clinic for your second dose.

What will clinics be like?

CHOP personnel will design and implement clinics to be safe, efficient, and allow for social distancing. Upon arrival to the clinic, you will check in and be directed by check-in staff on how to proceed to the vaccine administration stations. After receiving the vaccine, you will be asked to wait in the monitoring area for 15-30 minutes. There will be a staff member monitoring for and addressing any post-vaccine reactions.

Frequently asked questions

Is it safe to go to a clinic?

Yes, the clinics will follow all social distancing and infection prevention control rules. All clinic staff and individuals visiting the clinic to receive a vaccine will be required to wear a mask at all times. CHOP personnel will staff all clinics.

Which vaccine will I receive?

You will receive either the Pfizer-BioNTech or Moderna vaccine. You must receive the same vaccine for both doses. You will not be able to choose which vaccine you receive, and it will be dependent on the availability of vaccines at the time of your appointment.

Will I have to pay for the vaccine?

No, the vaccines will be provided at no cost to school personnel. 

Do I have to go to a clinic at a site that is part of my school network?

No, you can choose an available appointment at any of the vaccine clinics. You will see the available appointments when you schedule your first appointment. You will be required to go to the same clinic for your second dose.

How can I learn more about the vaccine?

Below are several resources to learn more about the vaccine:

Updated Feb. 25, 2021